Sorry I haven't put to much up here lately. I have been very busy with my job and family. Life can get a little crazy around my house.
Sooo.....Relay Season is in full swing. We had our 1st meeting of the year and with only 5 people there we got a lot done.
#1 Our relay is from 6 to midnight. For some of you relayers out there this is different. Well at the past Relays people started going home at midnight. So they decided that we will just end it at that time. A little back story to this is we are a small relay. We might have 10 teams and raise only $20,000. But that is NOT going to keep us down at all!!!!
#2 Our theme is going to be "The Amazing Race Against Cancer" tag line Finish the Fight, Win the Race. We are doing this because two guys from the Amazing Race (for those who don't know is a T.V. show) this last season was from our hometown of Cordell, Oklahoma.
#3 We are going to have a Relay For Life Day. It will start off with a Family Fun 5K Run/Walk. Then on to a Car Show outside and a Craft/Vendor Show inside. With a "Paint the County Purple Weekend." I really don't know what was thinking having EVERYTHING in one day but it will be AWESOME!!!
So the Car Show was the start of it. I am trying to get my husband more involved with Relay and so I took him to an event is a near by county. (I love this group of people and I knew he would too.) He talked to Cassie, she is one of the relayers up there, and thought she was crazy but liked her way of thinking about relay. On the way home he said "Lets do a Car Show for money." So my brain went into over drive and started coming up with ideas after ideas. Then the Craft/Vendor Show popped into my head. I have seen these at other places and Custer County (the one I get most of my ideas from) had said something about it. So there went my brain again in over drive!!! I was trying to think of all the vendor that I could get...like Scensty or Pampered Chef. Then Cassie had a great idea, she said put it on Facebook on a page called 'Penny Pinchin' Mamas'. It is a page where people in this area can sell items and pick them up at a public location. (like craigslist but for this area) So I made up a flyer and posted it....and the wait began....well only for a moment because before I knew it I had post after post after post... It was sooo cool. I stayed up that night til 10:30 writing everyone and telling them what was going on. I started with no vendor but one my Scensty lady and by the next morning I had 10 vendors and 4 or 5 crafts. I was so happy. Now being 2 days later I have 19 booths total. Here is a list of a few of them...
Damsel in Defense, Classey Linens (Quality Sheets), Plexus, Pink Zebra, Thirty One Bags, Our Heart Desire, and so on.
I am so happy about my list and I know it isn't done yet.
So at the meeting I was telling everyone about this event I was thinking about doing (this is before PPM) and one other the ladies said that she wanted to do her 5K that weekend too. So there was something else to add to the line up. Then I have always wanted to do Paint the Town Purple so we decided to do that weekend too.
Now I am going to break this down a little for the ones who might want to do this in their town. Now I am in charge of the Car/Craft/Vendor Show and the Paint the County Purple, so that is all I am going to cover now. But the 5K will be in other post but the flyer is at the bottom.
So for the Car Show...
I made a flyer online. I used www.picmonkey.com its a website like photoshop which I don't have. Now you can pay for picmonkey and get more stuff but I used just the free stuff because I am poor. (all my money is going to Relay) I just started playing around with the different fonts and pictures that was on there but then I added my own pictures that I found by a Bing search. When you do the bing search left click on the picture you want and save it as a picture to your computer then you can upload it to your picmonkey picture. So after I had the flyer I wanted I saved it.
Now to know what time and how much I went to my husband. I have been to many car shows but never know the whole thing behind it. He told me to put the 1st annual (which it is the 1st one) on the flyer because car people like to get the 1st trophies and awards at an event. Then he said the price should be fair but we are raising money. He asked me if we were going to have t shirts. This is a popular thing to have at car shows. So I went back online and found a website that is really neat. It is called www.teespring.com. This website says "Create & sell t-shirts you can be proud of. Sell high-quality screen printed tees with zero upfront costs and zero risk. We ship directly to buyers, you keep the profit." Now I haven't bought anything and haven't trying the sell out YET, (will let you know) but I did design a shirt on there and got the price per shirt $10.00 each. On the website you can set how many you "want" to sell (like you want to sell 50 shirts but you don't have to sell that many to get the shirt. There is a video on the website that tells you all about it) and you can set the price. So lets say your shirt after designing it cost $9.25 and you want to sell them for $15 each online. Then your profit is what kids...$5.75 on each shirt you sell. So after figuring how much the shirt would be then I set my fee for $25.00 a car with preregistration getting a "free" shirt. Then the profit of each car is $15.00. I am hoping to get 20+ cars so that is a profit for the Relay For Life of...$300.00 just on cars!!! The day of the event the fee is still $25.00 a car and I haven't decided if I want to get some more shirts and sell them that day for $15.00. I will let you know. The preregistration forms ask for their name, year, make, model, address and tells them where to send the money too. They can get these a stores around town like Napa or the gas station or they can email me or call and I will get it to them. There is different website where you can put an upcoming Car Show on it for free. So I went on to a few and put the info up. This does work because I already have a car club from another town thinking about coming. I also own a tag office and I have the forms there with a flyer up. Now the day of the event... I have made up little forms that says #________
Year________ Make _________ Model _________ From _______ and these will be put in the window of the car to let the other car people know what it is and where their from and the # is for the awards. See in the car world the owners of the cars vote for the awards. But I am going to have a Relay Award and the committee will go around and pick their favorite car and that award will go to the car. Now my husband is going to do the voting part because I don't really understand it. at the end of the day we will have a ceremony for the awards to be handed out. I am getting the trophies online for like $6.00 a piece and there is only like 5 trophies this year. (next there maybe more) Again my husband is in charge of that part but if someone wants more info on it I will put a post on here later.
Now on to the Booths....
I made a flyer (down at bottom) and sent it to the people who wants to do a booth. I am changing $20.00 a booth because I don't know the size that we can do for each booth. I am saying the booth size is a 5X5 with a little wiggle room but when we get there that might get bigger. If someone wants 2 booths then the price is $30.00. The building that we are having it at cost (they wouldn't donate it) but I am paying for it myself. But if you don't think you can afford that cost then just add more to the booth price. So the money that I am getting for the booths are pure profit. So if I have 19 booths now and they go for $20.00 a piece with one person getting 2 booths my profit is $390.00 so far. Now at the meeting I was thinking that not all this money should go to one team so I said that I would split it with all the teams. But I have a great committee and they said this..."What if we try to get booths too? Then whatever your team gets the money will go towards your team and whatever money we get goes towards our team." So that is how we are doing it. But here is the hard part...because we don't want 2 of the same vendor (like 2 Pampered Chefs) we are always trying to talk to one another to see if the other one has that yet. Really that part isn't that hard you just have to KEEP talking to one another. Now on the craft part we don't care if there is 2 or 3 because we look at it this way...if someone is selling bows and this one has just a pink one and this other one has just a blue one then we now have one pink and one blue. Make Sense Right!!??
This booth part is pretty easy, just make sure you know how big your area is and how many you can fit in there. I wish I had an idea on this one but that is OK. There other thing we are do is we are having each team, if they want, setting up a booth. We are not charging the team $20.00 fee. They can sell anything they want to (just not the vendor part) to raise money for their team. And we will have a Relay Table so we can get the word out about our relay. Our staff partner is going to be at that booth. (no charge for the booth) My team will be in the kitchen part and we are doing food. (Hopefully) I think that covers the booth part
How have you been adding up the money??? If I have what I have said (like 20 cars) then we would have raised...$690.00 so far.
Now our Paint the County Purple...
This one I am just now starting. I have just done the research on it to see how much to charge for like purple and window paint. All I have right now on this is I went online and found already made purple bow for a good price. But again I am still working on this. Here is the fun part though... Each team is going to have a flyer that has the prices on it. They will go around to different businesses and people to ask them if the would like to help us "Paint the County Purple." The team with the most sells will win a pizza party!!! This is a good way to get the teams involved in it too. I have also told the vendor/craft people about it and ask them if they wanted to to wear purple that day.
This just what I have done so far... If you have anything to add let me know or if you have any question I will try to answer them. I hope this helps someone out because I had no idea where to start for a Relay For Life event like this.
Thank You~
Sarah
So here is the flyer for the car show. I thought I had the registration form to but it is on my work computer. Will post it later. Also here is the design for the T shirts.
Here is the Craft & Vendor flyer again the form on is at work I will post later.
Here is the first draft of the flyer for the 5K Run/Walk. I think it is to busy so I will be doing more to it later.
And I am throwing this one in because I think it is a great idea. I made this NEWSLETTER to put on Facebook and I will be printing them out for our Relayers so they know what is coming up. It has a little of everything!!
Well I think that is it for now. Leave me a comment and tell me what you think!!! Thank you for reading!!!
~Sarah
